So first of all, what is Google Cloud Print? It’s basically a way for users to connect their
printers
(wired or wireless) to the Internet and have the ability to print from
any device (web, desktop, mobile) from anywhere in the world. What’s
nice about Google Cloud Print is that you can print from a device
without needing to install any
printer drivers on the system. This can save an enormous amount of time and energy.
For example, if you bought a new Windows PC and connected it to your network, you normally would have to find the drivers
for your current printers, load the software and go through all the
steps to get it installed on that PC. Now only does that take time and a
lot of troubleshooting usually, it also slows down your system with a
lot of extra printer software/tools you don’t need. From here on out, I will refer to it as GCP.
With GCP, you just install the Google Cloud Printer Driver on your
Windows machine and you can now print from any program directly to any
printer you have added in GCP. So is GCP is the greatest thing in the
world? Well, there are a few caveats and limitations that I will explain
below.
Where Can I Print From?
GCP sounds great, but you might be asking from where can I actually
print from? Well, that’s where GCP has been making big leaps in the last
year. At first, you could only print from Chrome OS, Google Chrome on any platform and Gmail and Google Docs on your mobile. The first increase to this list was the Cloud Print app in the Google Play Store for Android devices.
With this app, users can print a variety of local files directly to
GCP including SMS chats, pictures, Facebook, Dropbox, Box, Mail and
more. Users can also manage printers, share printers, manage
print jobs
and more from the app. As of right now, there is not a Cloud Print app
in the Apple App store, but with Google’s great track record for
releasing Google apps for iOS devices, there is a good chance we will
see Cloud Print make it’s way to iPhones and
iPads soon.
On July 23rd, 2013, Google really made GCP a lot more useful by introducing the Google Cloud Print Driver.
You can install this on any Windows machine and it will allow you to
choose Google Cloud Printer when printing from any Windows application.
They also released Google Cloud Print Service in addition to Print Driver. Cloud Print Service will run as a Windows service
and can be used to connect older legacy printers to GCP. The Print Service is more geared towards businesses and schools.
Lastly, there is a short list of apps that work with GCP and allow you to print from them. For example, on iOS, you can download PrintCentral Pro,
which will let you print emails, contacts, text messages, etc from an
iOS device to GCP. At this time, Google hasn’t released a Print Driver
for Mac, but you can download
an
app called Cloud Printer which does pretty much the same thing.
Now that you understand where you can currently print from, let’s take a look at connecting printers to GCP.
Cloud Print Ready vs Classic Printers
The main thing to understand about GCP is how you connect the
printers to the actual service. There are two types of printers in the
GCP world: Cloud Ready and Classic Printers. Cloud Ready printers are
those that already come with the GCP service installed and configured.
This is by far the best way to use GCP because the printer will actually
register itself with the GCP service over your network and will always
be available for printing.
The other great thing about Cloud Ready printers is that they will automatically update their firmware
and drivers over the Internet, so you don’t even have to worry about
it. Unfortunately, there aren’t a lot of printers out there yet that
support GCP. You can see the entire list of Cloud Ready Printers here:
https://www.google.com/cloudprint/learn/printers.html
If you do have one of the printers listed there, you can click on the
link provided for setting it up with GCP. You basically just have to
register your Google email address with GCP on the printer.
Next up are Classic Printers. Classic Printers are what most people
will be using when setting up GCP. Classic Printers are either printers
that are directly connected to your computer via a cable or
wireless printers
installed on your machine. Any printer that you can print to from your
computer can be added to GCP regardless of how it is connected.
Now the major difference between a Cloud Ready and a Classic printer
is that in order to print to any Classic printers, the computer that has
the printers installed has to be on and you have to be logged into
Google Chrome. If you turn off the computer or log out of Chrome and try
to print to GCP, the print job will simply be added to the
print queue. When the computer turns back on and you log into Chrome, the print job will then be printed.
Adding a Classic Printer
Adding a Classic Printer to GCP is pretty straight-forward. First, go
to the computer that has the printers already installed and open
Chrome. Then click on the Chrome
menu button (three horizontal lines) and choose
Settings.
Scroll down and then click on
Show advanced settings. Scroll down some more until you see
Google Cloud Print.
Go ahead and click on the
Add printers button and a popup box will appear with a list of the currently installed printers.
Conclusion
By using Google Cloud Print, you can also consolidate all of your
printers into one place. For example, if you have wireless printer
installed on one machine, but have a second printer connected by cable
to a second machine, you can add both printers to Google Cloud Print and
print to either print from any computer or any mobile device.
In addition, you can print any file to Google Drive or directly to a
FedEx Office. The ability to save to Google Drive kind of makes GCP like
Evernote. You can print a webpage for later viewing straight to Google
Drive.
Overall, Google Cloud Print has become a lot more useful over the
year. Google will continue adding more features to GCP, which will make
it a great way for consumers to print easily from anywhere and any
device. Enjoy!